ATS CV guide

How to Create an ATS-Friendly CV

Updated May 24, 2026 by the Free CV Maker Editorial Team

Many employers use applicant tracking systems to organize applications before a recruiter reads them. An ATS-friendly CV uses clear text, simple structure, and relevant wording so your experience can be parsed correctly.

Use Standard Section Headings

Choose headings such as Professional Summary, Work Experience, Education, Skills, Certifications, and Volunteer Work. Unusual names can make your information harder for software and recruiters to understand.

Avoid Overly Complex Layouts

Tables, text boxes, heavy graphics, and unusual columns can confuse automated systems. A clean layout with regular text is usually safer, especially when applying through large company portals.

Match Keywords Honestly

Review the job description and include relevant skills only when they apply to you. Mention tools, responsibilities, and industry terms naturally in your summary, skills, and experience sections.

Keep Job Titles and Dates Easy to Read

Applicant tracking systems usually look for a predictable pattern: job title, company, location if relevant, and dates. Keep this information near the beginning of each experience entry. Avoid hiding dates in graphics or placing key details in unusual decorative elements.

Use Plain Contact Information

Your name, email, phone number and location should be written as normal text. If you include a portfolio or LinkedIn profile, use a simple URL that can be copied and opened. Do not rely on icons alone to explain important contact details.

Choose the Right File Type

PDF is widely accepted and keeps formatting stable. If an employer specifically requests a Word document, follow that instruction instead.

Keep Contact Details Plain

Use a professional email address, phone number, location, and optional LinkedIn or portfolio link. Do not place important contact information only inside an image.

Do Not Over-Optimize

An ATS-friendly CV still needs to be readable for a human recruiter. Do not repeat keywords unnaturally or add hidden text. A clear, honest document with relevant wording is safer than a CV written only for software.

Quick ATS Checklist

• Use standard section headings.
• Keep important details as selectable text.
• Use job-specific keywords honestly.
• Avoid tables, text boxes and heavy graphics when applying through portals.
• Check the PDF before uploading it.

ATS-Friendly Does Not Mean Boring

A good CV can still look polished. Clear hierarchy, consistent spacing, and concise achievements make the document useful for both systems and people.